Smart Hacks for Maximizing Productivity – Part Two

Smart Hacks for Maximizing Productivity – Part Two

Smart Hacks Maximizing Productivity - Part 2

Smart Hacks for Maximizing Productivity
Part 2 – Task Management

Last week we touched on some great ways for maximizing productivity in order to keep you focused on your tasks and to increase your productivity. If you haven’t read it yet, you can check it out here! This week, we will continue with our series, discussing about some top task management tips. Let’s get into it!

1. Choose which way you want to start your day.

By this, I mean choose either the hardest task to start your day tough or the smallest task to start your day easy and build up your momentum. If you start your day tough, everything else feels easier to tackle. Doing the easiest thing on your list first gives you a feeling of success to start your day. Which method appeals to your way of working?

2. Two Minute Rule.

In regards to task management, this is an easy one! When sorting your tasks, ask yourself if you can do the task in 2 minutes or less. If the answer is yes get them done right away. This can substantially reduce your to do list and helps prioritize the tasks that will take more time and energy.

3. Create a task matrix from extremely urgent to non-urgent.

Take your to do list and separate out your tasks into 4 categories.

  • Important & urgent – for example a presentation or project due within the next few days
  • Important & not urgent – for example a presentation or work not due for a week
  • Not important & urgent – for example updating social media channels, returning phone-calls
  • Not important & not urgent – for example research for future projects or curation of items for social media

*Important tasks are ones that contribute to your immediate livelihood & long-term goals, while urgent tasks are ones that require immediate action or have incoming deadlines.

This matrix will allow you to concentrate on tasks in categories #1 and #2 and will ensure that you remain on track to get the most important items completed and off your desk.

4. Try batch tasking.

In other words take your task list and further divide it into smaller categories. For example, message return – put into this category all the return phone calls, emails, social media responses, voice mails and then prioritizes in order of urgency.

Batch your desk by taking all the paperwork on it and creating piles in order of urgency and then categorize in batches. The batches could be filing, presentations, research, social media, projects, and letters to be written and so on.

5. Every new task that comes in must be added to the to do matrix.

Otherwise, all the little tasks pile up and then you are left with a mess because you didn’t schedule the tasks immediately. Those small tasks that seem unimportant now tend to add up and become overwhelming because you forgot about them. You can avoid this by simply adding them to the matrix and you won’t run the risk of forgetting them.

6. Password Managers

All those passwords you have to remember can be safely and securely kept in a computerized password manager. Many of these are free (Lastpass) and are incredibly helpful in this day and age when everything needs a password.  This way you won’t spend inordinate amounts of time remembering or searching for your passwords.


What did you think of this weeks task management tips? Let me know in the comments!


Have any questions? Feel free to contact me here!

Overcoming Mom Guilt as a Business Owner

Overcoming Mom Guilt as a Business Owner

Overcoming Mom Guilt as a Business Owner

“Hold on, I’ll be right there…”

“Wait just a minute,” I murmured as I typed feverishly on my laptop. Soft taps on my shoulder and whines accosted me, taking me out of focus. “Yes, yes? What’s up?” I said turning to innocent little eyes looking back to me. My 3-year old daughter wanted my attention, or rather, needed it. Turns out, she was hungry and it was past lunch time! Guilt settled in as I went to make her a sandwich. How could I have forgotten lunch! I thought to myself. My heart felt heavy. SIGH… The guilt was real. The challenge here: overcoming mom guilt.

Overcoming Mom Guilt is Hard!

Up until March 2017, I worked outside of the home. I worked full time as an administrative fieldwork assistant. My oldest was in school and after school programs, while my youngest two stayed with my mother-in-law or my husband. My youngest was born in September 2016 and it became harder going back to work! Because he’s nursing, I felt guilty leaving each day and leaving him with a bottle of milk instead of it being fresh from the tap. When March rolled around and it was time for us to move, I decided to stay home with the kids instead of returning to work. I had a side hustle business doing graphic design, and I decided to see if I could make an income from home. Here, I thought that as long as I was working from home, that I wouldn’t feel as guilty. Boy was I wrong!

Working From Home Didn’t Ease My Mom Guilt.

As I ventured into being a Virtual Business Manager, life got busier. Networking and getting my name out there became a high priority. It paid off! I started to sign on clients and meet new people. The bad news? I began feeling like I was neglecting my children. We all know the telltale signs. Are these words familiar? “Wait,” “just another minute,” “I’m almost done,” “I’ll be right there.” This became a frequent part of my vocabulary. At times, lunch time would roll around and I would quickly give them lunch and return to work without feeding myself. It became something where even my husband would tell me “get off the computer for just a little and eat something!” As disappointment rendered on my kids face each time I told them to “wait,” the guilt settled hard. I needed to find ways to overcome guilt and find balance.

Overcoming Mom Guilt is Possible!

The key to overcoming mom guilt is finding balance. When my kids need attention, I’m learning to step away from the computer to give it to them. Granted, I don’t turn around every time I hear them bicker. Yeah, no. That’s not happening! If they’re neither dead nor dying, they’re fine. But if it’s genuine, then they have me. My youngest is still nursing, so I welcome a break every few hours to sit and nurse him. It gives me a mental break from work and reminds me to be present. As I learn balance, my mom guilt is starting to subside. All in all, we shouldn’t feel guilty for pursuing a better life for our family. Taking breaks and minding the kids are crucial to finding balance. It’s something that I am still learning but know I will find as time goes on.


Are you struggling with Mom Guilt?

Then leave a comment! Let me know what you’re struggling with so we can work through this together. As business owners and mommies, we can encourage each other! Also, don’t forget to sign up for my e-mail list to receive new blog posts and updates straight to your inbox.


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